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Local Management Systems and AIM Lead


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Local Management Systems and AIM Lead

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Reference ID 146124BR_EN Updated 11/09/2020 Employment Type Full Time Experience level Experienced Professionals
Country Malaysia City/State Bintulu Work Location Bintulu

The Role

Make a Difference

If you are a Local Management Systems and AIM Lead with expertise in managing local management system, asset information management, and experience in Oil & Energy/ Petrochemical plant, then this role is for you

What's the role

The Local Management System (LMS) & Asset Information Management (AIM) Lead is a Site Extended Leadership Team Member and has leadership, business, and technical responsibilities. You will champion the SMDS Culture of Lead with Courage, Make it Happen and Make it Better, and collaborate with other Extended Leadership Team Members to drive the site to Best in Class performance as the World’s Leading Gas-to-Liquids Specialties facility.

He/She will be accountable for assuring the integrity of Shell MDS Local Management Systems & Asset Information Management ensuring compliance to the Groups Records Management requirements. You will also be responsible to provide Local Management Systems and Asset Information Management skills and support to all areas of the business both technical and non-technical to ensure sound information management.

He/She will provide effective leadership, capability development, and coaching of resources necessary to sustain an accurate and thriving information management system.

Other Responsibilities Include:
  • Develop and implement a set of key procedures and specifications governing the document control process, including document control procedure, document numbering specification, correspondence procedure, archiving specification, translation procedure, and other documentation together defining the Document Control framework on the given project.
  • Prepare specifications for documents (requirement, control, delivery) for (a) Internal and external design and vendor documents, and (b) Project correspondence.
  • Comply with the Company Records Management for Controlled and not Controlled documents.
  • Manage a healthy interface within the department, ensure alignment, sufficient quality assurance, and resource support to meet the target.
  • Effectively execute the LMS and AIM activities in accordance with HSSE standards.
  • Develop and maintain the LMS and AIM ensuring compliance with the relevant global standards and solutions.
  • Provide LMS and AIM input to relevant departments/sections.
  • Develop and implement AIM general guidelines and procedures for the project team, design/execution contractors, and equipment vendors for the relevant Opportunity Realization Process phase.
  • Produce and implement the Project Information Specification and the AIM Discipline Delivery Plan to ensure data-centric project delivery
  • Ensure that the AIM requirements are included in the design/execution contracts through the contract-specific AIM Scope of Work and Information Specification.
  • Facilitate the provision of the document control services at all of the locations in the asset
  • Manage all paper and electronic document flow within the project, and from/to contractors or vendors. Create and maintain a document distribution matrix.
  • Establish and coordinate the use of document “team working areas” for uncontrolled documents and informal sharing.
  • Establish and maintain the Doc Control System and Electronic Document Management System (EDMS).
  • Drive improvements within the Document Control scope through leadership, standards, and behaviors.

What we need from you
  • At least 5 years of experience in the local management system and asset information management in a manufacturing environment, preferably in Oil & Gas/petrochemical plant
  • Experienced in managing local management system
  • Experienced in managing asset information management
  • Computer skills required: Outlook, Word, Excel, SAP, Asset Information Management (AIM) Programs, Local Management System (LMS) Program
  • Technical & Business Competence
  • Skilled in HSSE, Asset Information Management, Local Management System, Causal Learning, Knowledge Management, Risk Management, Leadership
  • Awareness in Capability Development, Assurance and Planning, Knowledge Management, Analysis, and Problem Solving

Shell is a global leader in power, energy, and gas technology and is working to meet increasing energy demand and supply challenges by delivering smarter products and cleaner energy, infrastructure, and by developing new energy sources while addressing the impact on the environment. Malaysia is one of Shell’s heartlands. The history of Royal Dutch Shell in Malaysia started more than 125 years. Today, Shell maintains a strong multi-faceted presence in the country through our longer-term investments, innovation-sharing, and impact to local communities. We helped pioneer Malaysia’s oil and gas industry and fuelled its growth. We discovered Malaysia’s first oil onshore, then took the industry offshore, and most recently into the technically-challenging depths of Deepwater. Shell’s strong retail network fuels the journeys of millions of Malaysian motorists every day. In fact, Shell is even able to offer one of the most differentiated fuel and lubricant products, some of which were pioneered right here in the country. We fuelled the ambitions of Malaysians: whether the generations of retail business partners; thousands of Shell scholars over the years; young entrepreneurs from our LiveWire programme; or Shell staff and alumni who are Malaysian luminaries today. Shell continues to be one of the top employers in Malaysia with thousands employed in our upstream, midstream and downstream businesses, as well as in our service and support functions.

Please note: We occasionally amend or withdraw Shell jobs and reserve the right to do so at any time, including prior to the advertised closing date.

Before applying, you are advised to read our data protection policy. This policy describes the processing that may be associated with your personal data and informs you that your personal data may be transferred to Royal Dutch/Shell Group companies around the world.

The Shell Group and its approved recruitment consultants will never ask you for a fee to process or consider your application for a career with Shell. Anyone who demands such a fee is not an authorised Shell representative and you are strongly advised to refuse any such demand.

Shell is an Equal Opportunity Employer.

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