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Associate Engineer - DataDoc Management


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Associate Engineer - DataDoc Management

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Reference ID R113111 Updated 14/03/2023 Employment Type Full time Experience level Early Careers
Country Malaysia Work Location (City) Cyberjaya

The Role

Where you fit

Technical Asset Operations (TAO) is a key enabler for the accelerated delivery of Shell’s Asset Management System and will help us to reach our ultimate potential in Downstream Manufacturing, Integrated Gas and Upstream. TAO provides high quality and cost-competitive technical resources who are not physically present at site yet are an integral part of asset teams delivering value through end-to-end AMS work processes.

What's the role

  • Work in ASSAI, AIM-EDMS (Doc Management tool), CMMS (SAP) and for Maintenance, assurance, technical support and standardization of technical data and documents of the manufacturing sites, chemical plants, supply chain and distribution locations. With support roles on site engagement & technical & tools forums.

  • Perform as a Document Controller & DocData admin

  • Analyze data and business processes which includes data cleansing, data mining and profiling, benchmarking, reporting projects for site related equipment and maintenance related activities.

  • Monitors functional mailbox for Document Turnovers on daily basis and prioritizes the completion of these document turnovers based on agreed criteria and in line with asset standards.

  • Understands data related maintenance reports, equipment drawings, circuit diagrams, P&IDs, operation, and maintenance manuals of OEMs for Downstream (Refineries and Chemical plants) operations. Understanding the functions of the various equipment’s /instruments and knowledge of reading/ interpreting the engineering drawings (P&IDs, PEFS, PFDs) is an advantage.

  • Opens each drawing or document and performs quality check based on the Asset’s Document Management standards - returns document turnovers to the originator that don’t meet baseline quality standards. Sends required notifications and closes document turnover per instruction when complete.

  • Updates documents to ASSAI, AIM-EDMS, adds metadata and links to FLOC per work instruction.


  • Shift work following operating hours of the Downstream operation units across the globe.

  • Virtual working with key stakeholders for day-to-day operations

  • Effective initiative to identify and help resolve business and technical issues within areas of responsibility.

  • A self-starter and reliable person, with good verbal and written skills in English.

  • Exposes the individual to all cultural backgrounds and organizational levels across the globe, across diverse time zones.

Role requirement

  • Strong aptitude for Learner Mindset

  • The successful candidate should have Graduate or Master’s Engineering degree with 2+ years of relevant industry experience or 4+ years relevant experience in Instrumentation / Mechanical.

  • Knowledge in DEP standards for PEFS.

  • Skilled in ASSAI work process and process flow.

  • Basic understanding of Document controller workflow

  • Knowledge in Field and be able to provide analytical solution.

Behavioral Competences:

  • Excellent communication skills and a quick learner. Be a good team player. Ability to prioritize and ensure delivery of priorities for the area of responsibility. Flexible and adaptable to change, with a track record of demonstrating initiative, analytical capabilities and problem-solving.

  • Ability to apply engineering best practices, codes, and standards to identify issues, recommend improvements, and implement solutions.

  • A good understanding of the Upstream/DS/IG business and how it works.

  • Ability to engage and effectively communicate at all levels inside and outside Shell and within different cultural settings.

  • Understanding of Continuous Improvement process in TAO

  • Competitive applicants will have a proven track record of delivery in Asset and/or Project.

  • While the hubs will remain the core locations for SEAM, we will continue to use a distributed working model. This means that our preference is to appoint the best candidate for the job on local terms working virtually from their base country.

  • We may make appointments on expatriate terms where it is justified in accordance with the International Mobility criteria for expatriation, but our clear preference is to appoint on local terms and build the local talent pipeline.

  • Positions in SEAM will require global travel and flexibility in working hours to manage communications across time zones to influence and support stakeholders and enable business performance. However, flexibility in recognition of diverse family situations will be considered.

Company Description

Shell Business Operations (SBO) is a chain of operational centers that form an integral part of Royal Dutch Shell. We influence business development for Shell globally, enabling the work of 93,000 employees in over 70 countries across the world.

SBO Kuala Lumpur is home to 11 different functions that support Shell within the Southeast Asia, Oceania, and Middle East region. Housing more than 2000 employees, SBO Kuala Lumpur is focused on driving excellent corporate performance that enable Shell to operate in a global competitive and ever-changing business environment.

Shell Business Operations (SBO) Kuala Lumpur is focused on driving excellent corporate performance in Contracting and Procurement, Creative Solutions, Customer Operations, Finance Operations, Human Resource, Information Technology, Legal Operations, Retail Centre of Excellence, Supply Chain, Technical Asset Operation and Upstream Transformation. We enable Shell to operate in a global-competitive and ever-changing business environment.

An Innovative Place to Work

There’s never been a more exciting time to work at Shell. Everyone here is helping solve one of the biggest challenges facing the world today: bringing the benefits of energy to everyone on the planet, whilst managing the risks of climate change.

Join us and you’ll add your talent and imagination to a business with the power to shape the future – whether by investing in renewables, exploring new ways to store energy or developing technology that helps the world to use energy more efficiently.

An Inclusive & Progressive Place to Work  

To power progress together, we need to attract and develop the brightest minds and make sure every voice is heard. Here are just some of the ways we’re nurturing an inclusive environment – one where you can express your ideas, extend your skills and reach your potential.

  • We’re creating a space where people with disabilities can excel through transparent recruitment process, workplace adjustments and ongoing support in their roles. Feel free to let us know about your circumstances when you apply and we’ll take it from there.

  • We’re closing the gender gap – whether that’s through action on equal pay or by enabling more women to reach senior roles in engineering and technology.

  • We’re striving to be a pioneer of an inclusive and diverse workplace, promoting equality for employees regardless of sexual orientation or gender identity.

  • We offer several flexible working arrangements subject to business requirements for our employees to help support work-life balance.

A Rewarding Place to Work

  • Combine our creative, collaborative environment and global operations with an impressive range of benefits and joining Shell becomes an inspired career choice. Our CARE benefits are mindfully curated to promote Eco Living, overall Wellbeing, Personal Growth and Caring for our loved ones.
  • We’re huge advocates for career development. We’ll encourage you to try new roles and experience new settings. By pushing people to reach their potential, we frequently help them find skills they never knew they had, or make career moves they never thought possible.

Please note: We occasionally amend or withdraw Shell jobs and reserve the right to do so at any time, including prior to the advertised closing date. Before applying, you are advised to read our data protection policy. This policy describes the processing that may be associated with your personal data and informs you that your personal data may be transferred to Shell/Shell Group companies around the world. The Shell Group and its approved recruitment consultants will never ask you for a fee to process or consider your application for a career with Shell. Anyone who demands such a fee is not an authorised Shell representative and you are strongly advised to refuse any such demand. Shell is an Equal Opportunity Employer.

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