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Payroll Advsior

Cyberjaya-Wisma Shell
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Payroll Advsior

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Reference ID 141895BR_EN Updated 29/06/2020 Employment Type Full Time Experience level Early Careers
Country Malaysia City/State Cyberjaya-Wisma Shell Work Location Cyberjaya-Wisma Shell

The Role

General Position Definition
HR Operations consists of the three Regional HR Service Centre and Global Payroll Operations totalling approximately 1200 staff. These staff in turn provide services to over 80,00 Shell employees and Line Managers. Global Payroll has direct management oversight for E2E Payroll responsibilities across 30+ countries, representing approximately 92% of Shell employees globally, including the Shell HR community, third party providers. Annually the global Payroll team is responsible to ensure the timely, accurate and compliant delivery of approximately $14 Billion USD in total remuneration, in addition to extensive integration with both pension and equity assets across all countries.

Position Purpose
Payroll Services Malaysia is responsible for the administration of Payroll processing and interfacing to multiple financial systems for different lines of business and managing 8 Shell Malaysia entities. It is imperative that the team support our HR Service Centre business partners to ensure an accurate and timely execution of payroll and remittances.

The Payroll Advisor reports to the Malaysia Payroll Manager. The scope of activities includes responsibility for the administration of all relevant tax filling for yearend activities and payments for third parties. At the same time, the incumbent needs to prepare Global Control Reports for respective cluster based on Shell FCM and ensure all reports and supporting documents are prepared and sign off according to timeline.

The incumbent will be responsible for all aspects associated to Financial Reporting i.e Directors Remuneration, Payroll Costs, KMP Reports and etc. It can be monthly, quarterly or yearly reports based on business requirement.
The incumbent will also liaise with various internal (i.e. HR & Finance Service Centre colleagues, HR in Country, Policy Benefits & Services, IMTC, Employment Tax, Employees and Line Managers) and external stakeholder (non- statutory parties) to resolve operation issues.

The incumbent must ensure all payroll controls and Data Privacy Rules is strictly adhered to and safe guard from Data Privacy breaches.

The incumbent will be backup for Payroll Processor, to involve any SP testing and project required, and any other tasks assigned by supervisor.

Accountabilities
  • Knowledge of the Run Payroll-process and ensuring on time processing of the scheduled payroll runs.
  • Handling reconciliation process with associated reports, ensuring compliance with FCM controls and accuracy of the payroll, ensuring Posting to Finance process and 3rd party payment timely execution.
  • Work with tax/finance controller to support ad-hoc tax audit or self-checking by providing all required control documents, provide supporting documents and evidence as required.
  • Knowledge of the functional requirements of Shell People (SAP), work with IT to solve system issues. Conduct country impact analysis on quarterly HRSP change, in-flight note, testing scenarios analysis and work with IT to conduct relevant testing. Raise wage type and system change tickets and follow up with analysis and testing, ensure timely and accurate system change or enhancement.
  • Provide advice and support to local HR policy and proximate team, HR services for process clarification or consultation.
  • Ensure payroll records and control files properly retained and timely declared to record system.
  • Timely handle employee queries via Salesforce and meet SLA requirements

  • Minimum 3 years work experience - previous experience in HR/ Payroll is an advantage
  • Experience in introducing and maintaining service excellence
  • Having in-depth knowledge of statutory for Malaysia
  • Broad experience in payroll administration
  • Affinity with HR and related terms and conditions
  • Knowledge of SAP HR/Payroll & Workday system
  • English proficiency (fluent in written and verbal)
  • Ability to manage multiple competing deliverables and effectively prioritize tasks to ensure deadlines are met is required
  • Analytical problem solver, independent workers and strong team player who is detail oriented with and ability to work under tight deadlines and a significant amount of output required
  • Good communication, interpersonal skills and experience dealing with various stakeholders
  • Continuous improvement mind set

Shell is a global group of energy and petrochemical companies, active across more than 80 countries, employing 90,000 people.

Shell Business Operations Sdn Bhd (503619-D), a LEED Platinum certified green facility in Cyberjaya, provides a wide range of professional services to support the efficient operation of the Shell Group. The Centre delivers world-class operational excellence to the business through shared operations and services that include Human Resource, Information Technology, Finance, Customer Services, Order to Delivery and Contracting & Procurement. The Centre is currently on a growth path and as part of this rapid growth, we are looking to recruit talented professionals to join us!

If you would like to be a part of an innovative energy leader that offers a rewarding career in a multi cultural environment, then apply to us today and be a part of this vibrant, world-class organisation.

Please note: We occasionally amend or withdraw Shell jobs and reserve the right to do so at any time, including prior to the advertised closing date.

Before applying, you are advised to read our data protection policy. This policy describes the processing that may be associated with your personal data and informs you that your personal data may be transferred to Royal Dutch/Shell Group companies around the world.

The Shell Group and its approved recruitment consultants will never ask you for a fee to process or consider your application for a career with Shell. Anyone who demands such a fee is not an authorised Shell representative and you are strongly advised to refuse any such demand.

Shell is an Equal Opportunity Employer.
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