Technical Administrative Assistant

Position Purpose

About the Opportunity:

Shell Canada is looking for a Technical Administrative Assistant, also referred to internally as a Maintenance, Turnaround & Construction (MTAC) Technical Analyst & Admin, to join their Shell Scotford Refinery team.

This team member is responsible for providing effective, efficient, and proactive administrative support to the MTAC Leadership Team, as well as performing entry validation in Electronic Payment Systems (TRACK analyst) duties such as data audits, overrides, and handling exceptions.

Accountabilities:

• Assist with organizing and preparing for Leadership Team meetings as needed

• Perform Track (contractor time and payment tool) Administrator duties such as data audits, overrides, exceptions, non-bill approvals, likely that this Track support may make up a dedicated portion of this role

• Coordinate, participate in, and document in-person or virtual meetings or events throughout the department

• Develop and send out approved communications on behalf MTAC Department Manager and/or MTAC Leadership Team

• Prepare reports, documents, spreadsheets, PowerPoint presentations, and other materials; compile research; and provide supporting documentation

• Collate, monitor/track actions, coordinate or route/delegate business tasks/actions to respective parties on behalf of MTAC Managers

• Manage and support document distribution along with other administrative duties and responsibilities

• Assisting with various projects, tactics, and / or initiatives as needed

• Perform basic data entry and/or documentation updates as needed

• Provide documentation and record management support if required

• Execute ad-hoc administrative requests from MTAC Leadership Team

• Receive and follow up on general MTAC inquiries

• Welcome and accompany visitors as needed, ensuring compliance with HSSE policies

• Manage email and calendar for the MTAC Leadership Team upon request

Skills & Requirements

• Must have legal authorization to work in Canada on a full-time basis for anyone other than current employer

• Diploma or certification in Business or Office administration is desirable

• Minimum 3 years’ experience as an Administrative Assistant in a business environment required

• Familiarity with Electronic Payment System (TRACK Systems)

• Previous experience supporting management level positions would be an asset

• Proficient in MS Office applications, including Word, Excel, PowerPoint, Outlook, SharePoint, and Teams, with a strong desire and capability to quickly master other IT

If you don’t see yourself fully reflected in every job requirement listed in the posting above, we still encourage you to reach out and apply. Research has shown that women from under-represented groups often only apply when they feel 100% qualified. We are committed to creating a more equitable, inclusive, and diverse company and we strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientations, and life experiences to apply. 

Company description 

Shell is a global group of energy and petrochemical companies with about 84,000 employees across more than 70 countries. We aim to meet the world’s growing need for more and cleaner energy solutions in ways that are economically, environmentally and socially responsible.  We have expertise in among other exploration, production, refining and marketing of oil and natural gas, and the manufacturing and marketing of oil products, chemicals, electric power, renewables and energy solutions.

As a global energy company operating in a challenging world, we set high standards of performance and ethical behaviors. We are judged by how we act and how we live up to our core values of honesty, integrity and respect for people. Our Business Principles are based on these. They promote trust, openness, teamwork and professionalism, as well as pride in what we do and how we conduct business.

Building on our core values, we aspire to sustain a diverse and inclusive culture where everyone feels respected and valued, from our employees to our customers and partners. A diverse workforce and an inclusive work environment are vital to our success, leading to greater innovation and better energy solutions.

An innovative place to work

There’s never been a more exciting time to work at Shell. Everyone here is helping solve one of the biggest challenges facing the world today: bringing the benefits of energy to everyone on the planet, whilst managing the risks of climate change.

Join us and you’ll add your talent and imagination to a business with the power to shape the future – whether by investing in renewables, exploring new ways to store energy or developing technology that helps the world to use energy more efficiently.

An inclusive place to work

To power progress together, we need to attract and develop the brightest minds and make sure every voice is heard. Here are just some of the ways we’re nurturing an inclusive environment – one where you can express your ideas, extend your skills and reach your potential…

We’re creating a space where people with disabilities can excel through transparent recruitment process, workplace adjustments and ongoing support in their roles. Feel free to let us know about your circumstances when you apply, and we’ll take it from there.

We’re closing the gender gap – whether that’s through action on equal pay or by enabling more women to reach senior roles in engineering and technology.

We’re striving to be a pioneer of an inclusive and diverse workplace, promoting equality for employees regardless of sexual orientation or gender identity.

We consider ourselves a flexible employer and want to support you finding the right balance. We encourage you to discuss this with us in your application.

A rewarding place to work

Combine our creative, collaborative environment and global operations with an impressive range of benefits and joining Shell becomes an inspired career choice.

We’re huge advocates for career development. We’ll encourage you to try new roles and experience new settings. By pushing people to reach their potential, we frequently help them find skills they never knew they had, or make career moves they never thought possible.