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Company Secretariat Assistant

London - Shell Centre
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Company Secretariat Assistant

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Reference ID 144164BR_EN Updated 30/07/2020 Employment Type Full Time Experience level Experienced Professionals
Country United Kingdom City/State London - Shell Centre Work Location London - Shell Centre

The Role

This is an exciting opportunity for you to work with diverse and virtual teams with varying levels of seniority. You’ll be managing the provision of subsidiary management services for a portfolio of Shell corporate entities and support the wider Corporate Secretariat Team.

What’s the role

As a Company Secretariat Assistant, you’ll be supporting the delivery of a high-quality service for retail shareholders assisting with the administrative management of a portfolio of UK companies, and working to understand the corporate reporting and governance standards required of a UK listed entity.

More specific responsibilities include:
  • Support on the provision of company secretarial services and advice to and in connection with a portfolio of UK subsidiary companies; including statutory compliance activities for such companies, shareholder and board actions, advice on governance and company secretarial issues, participation in liquidating, restructuring and other corporate projects and transactions, responsibilities for company secretarial processes, procedures, databases and know-how.
  • Assist with GEMS updates, Docusign and Data Protection registrations.
  • Keep up to date on latest statutory and regulatory requirements.
  • Identifying and adopt new ways of working and implement new processes.

You will learn the provision of shareholder services, covering areas such as:
  • The day to day relationship with the company’s registrar, Equiniti, including monitoring service levels provided to both RDS and its shareholders.
  • Delivery of a high-quality level of service to shareholders.
  • Assist with responding to shareholders letters, emails and telephone calls received at the London office.
  • Assist with the administrative management of the payment of the dividend to shareholders, including review of funding request, design and approval of all dividend stationary.
  • Monitor and adhere to best practice in shareholder communications.

We’re keen to speak from individuals with experience in management of subsidiary companies and knowledge of company secretarial functions and Companies House filing requirements. Newly qualified or studying towards the ICSA qualification or equivalent is a must.

In addition to the above, we’d hope you possess the following attributes:
  • Skilled in using GEMs/Blueprint, Microsoft Package, Sharepoint and Docusign
  • Effective administration and organization and time management skills
  • Attentive to details

A conceptual thinker with problem solving and analytical capability and learning agility. You are well organized with the ability to work under pressure and adaptable to different cultures.

Shell started operations in the United Kingdom more than 110 years ago. Since then we have grown into a leading innovative oil and gas company that rewards its employees by investing heavily in their careers and learning. Our people are our greatest asset, and our commitment to your career will see you thrive in a work environment that offers an industry-leading development programme. When your ideas travel, Shell will benefit and innovation will thrive. Shell has a key role to play in helping meet the UK’s growing energy demand, whilst using innovative technologies to develop cleaner energy. We are the largest FTSE 100 company in the UK by market capitalisation, and make a significant contribution to the UK economy. As well as processing 35% of the gas coming into the UK, we serve more than four million customers at our filling stations each week. Shell employs some 6,400 skilled staff as well as many contractors.

An innovative place to work

There’s never been a more exciting time to work at Shell. Everyone here is helping solve one of the biggest challenges facing the world today: bringing the benefits of energy to everyone on the planet, whilst managing the risks of climate change.

Join us and you’ll add your talent and imagination to a business with the power to shape the future – whether by investing in renewables, exploring new ways to store energy or developing technology that helps the world to use energy more efficiently.

An inclusive place to work

To power progress together, we need to attract and develop the brightest minds and make sure every voice is heard. Here are just some of the ways we’re nurturing an inclusive environment – one where you can express your ideas, extend your skills and reach your potential.
  • We’re creating a space where people with disabilities can excel through transparent recruitment process, workplace adjustments and ongoing support in their roles. Feel free to let us know about your circumstances when you apply and we’ll take it from there.
  • We’re closing the gender gap – whether that’s through action on equal pay or by enabling more women to reach senior roles in engineering and technology.
  • We’re striving to be a pioneer of an inclusive and diverse workplace, promoting equality for employees regardless of sexual orientation or gender identity.
  • We consider ourselves a flexible employer and want to support you finding the right balance. We encourage you to discuss this with us in your application.

A rewarding place to work

Combine our creative, collaborative environment and global operations with an impressive range of benefits and joining Shell becomes an inspired career choice.

We’re huge advocates for career development. We’ll encourage you to try new roles and experience new settings. By pushing people to reach their potential, we frequently help them find skills they never knew they had, or make career moves they never thought possible.

Please note: We occasionally amend or withdraw Shell jobs and reserve the right to do so at any time, including prior to the advertised closing date.

Before applying, you are advised to read our data protection policy. This policy describes the processing that may be associated with your personal data and informs you that your personal data may be transferred to Royal Dutch/Shell Group companies around the world.

The Shell Group and its approved recruitment consultants will never ask you for a fee to process or consider your application for a career with Shell. Anyone who demands such a fee is not an authorised Shell representative and you are strongly advised to refuse any such demand.

Shell is an Equal Opportunity Employer.
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