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Project HR Advisor

Makati City

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Project HR Advisor

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Reference ID R5476 Updated 05/01/2021 Employment Type Full time Experience level Early Careers
Country Philippines City/State Makati City Work Location Makati City

The Role

Typically as HR Operations - HR Advisor:

• Provide end to end HR Operations support to employees, line managers, and local HR. Execution of Complex Local HR Processes, in line with existing policies and procedures, assuring high quality data management in Shell People, as well as documentation, including on-going support to employees
• Management of cases according to established ways of working, including:
o Using EIC (Employee Interaction Centre) tool to log queries and updates, create tickets and ensure closure of tickets
o WIP management, keeping customers updated on the status of open cases,
o Taking ownership of end-to-end processes,
o Handing-off cases to other teams in HR Services as required
o Dealing with third party service providers,
o Meeting established KPIs and SLAs.
• Timely escalation of complex queries to SMEs and policy teams. Acting as a country or process focal point. Representing the team on various forums and effectively presenting team's perspective. Lead / Participate in local and global projects.
• Liaising with HR Business Partners, HR in the Country, Employees, and Line Managers, as required in order to resolve cases. Building partnerships with HR Partners (HRitC, HRitB, GOS and other HR Services teams) by clarifying policies and procedures, giving and asking for updates on case status, gathering missing data necessary for case processing, identifying best practices and knowledge sharing.
• Providing input for Knowledge Management within the team (including creation and ownership of documentation/job aids). Sharing best practices within the team, striving for continual improvement in service delivery, participating in improvement initiatives.
• Adhering to the Global Approval Matrix (GAM) and Financial Control Manual (implementing all established financial controls in daily work) & Data Privacy rules, including reporting all FCM & Data Privacy breaches. Acting as a role model in applying work principles and processes, as well as when dealing with clients. Assisting less experienced colleagues with their complex daily operational issues. Knowledge sharing and organizing/delivering trainings for the team when needed. Leading trainings for New Joiners. Providing constructive feedback to team members about their performance including noted areas of competence and development. Acting as back-up / stand-in for Team Lead during absences.

• Answers employee queries: "How to?", "Request Info". Executes well documented process to be followed, with clearly defined decision points. Executes simple transactions.
• Nature of work involves knowledge of HR policies, processes, & systems and can explain this to employees or supervisors. Acts as Process Focal Point / Subject Matter Expert for processes such as reporting. Works within a limited variety of well-defined procedures and practices (not necessarily standardized) and is supervised on progress and results by manager.
• Executes process steps in Workday, managing entries in Shell People.

This job profile contains generic information and does not describe individual positions or required job competencies. Grading decisions will also depend on other factors.

Typically as SBO - HR Operations - International Mobility Advisor:

Job Purpose: To provide end to end HR Operations support (international mobility) to employees, line managers and local HR across a designated region.

Principal Accountabilities:
Take ownership of the end-to-end transfer process by managing International Transfers, Domestic Transfers (for expatriates), Repatriations (as focal point) and Termination activities as sending and/or receiving advisor. The IM Advisor is responsible for the following tasks:
• Manage transfer as a project by holding accountability for and coordinating all transfer activities as per the process & policy.
• Provide policy advice or/and clarify policy-related questions from the employee and the relocation advisor (and other parties if necessary e.g. line managers, business HR).
• Focus on high quality customer service in each aspect of the transfer process by applying Beyond Service Excellence standards. That includes setting up and facilitating all briefing calls and adapting them (timing & content) to the employee’s circumstances & needs.
• Cooperate closely with the Relocation Advisor making sure all applicable relocation services are delivered in timely manner.
• Coordinate the communication & tasks of all relevant parties in the transfer process to deliver their service correctly & timely. Provide the updates on the progress of the transfer to business HR & line manager.
• Prepare first time right documentation (including employment documentation, notifications) required as per process & policy applying data privacy principle. Process the payroll actions as relevant for each transfer type aligned with the principles of the data privacy, financial controls & data quality. Complete all actions as per the process & policy in timely manner (within agreed KPIs & SLAs). Escalate complex cases and queries proactively & appropriately to coach, Team Leader, Relocation Advisor, IM Subject Matter Experts.
• Enable and promote best practice sharing between the team members striving for continual improvement of service delivery. Support other team members by sharing own knowledge and expertise demonstrating teamwork approach.

Same as for HR Operations - HR Advisor.

This job profile contains generic information and does not describe individual positions or required job competencies. Grading decisions will also depend on other factors.

Please note: We occasionally amend or withdraw Shell jobs and reserve the right to do so at any time, including prior to the advertised closing date. Before applying, you are advised to read our data protection policy. This policy describes the processing that may be associated with your personal data and informs you that your personal data may be transferred to Royal Dutch/Shell Group companies around the world. The Shell Group and its approved recruitment consultants will never ask you for a fee to process or consider your application for a career with Shell. Anyone who demands such a fee is not an authorised Shell representative and you are strongly advised to refuse any such demand. Shell is an Equal Opportunity Employer.

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