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Project Procurement Specialist

Makati City

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Project Procurement Specialist

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Reference ID R48261 Updated 28/10/2021 Employment Type null Experience level Early Careers
Country Philippines City/State Makati City Work Location Makati City

The Role

Disclaimer: This is a 6 months project-based assignment

The main focus of the Procurement Specialist is to manage end to end supply chain, which may include planning, sourcing and delivery of various purchasing requirements for the supply and movement of goods, services and people to enable an Asset to achieve its business objectives in accordance to Manage Supply Chain (MSC) standard and to Category Management Contracting & Procurement (CMCP) guidelines. This role provides the successful candidate an opportunity to see various parts of the Upstream, Midstream and P&T businesses through a CP lens and to demonstrate such imperative Group behaviors as Commercial Mindset, External Focus and Speed of delivery. The role has a direct impact on delivery of business cost improvement through 3rd Party Spend management. By joining the CP Ops team, you will be part of a dynamic, challenging and leading-edge Procurement Team. This is a challenging and rewarding role.

Purpose and Accountabilities

  • Perform RtP end-to-end process steps; Source for required materials, Request and Maintain quotations, create Purchase Orders, get PO approval, expedite to meet delivery timeline, cancellation of POs;

  • Manage Demand and Planning, Inventory Management, Receive Supply Chain Requests, Purchase Goods and Services, Manage Facilities, Operate Logistics;

  • Manage relevant Workflow items - according to process documentation and agreed timelines;

  • Clarify & resolve issues; Continuously portray the ESSA Mindset – Eliminate, Simplify, Standardize & Automate

  • Ensure that Local &B Indigenous Content is included in the sourcing strategies;

  • Coordinate with vendors and users to ensure, post PO award, all pre-work documentation/ approvals are completed timely to enable PO execution (PO confirmation, delivery dates, outstanding requests for clarification) and delivery of materials to warehouse/site/supply base.  

  • Liaise with international freight forwarder to inform of expected material deliveries, request freight forwarding services and to expedite materials.

  • Track and monitor vendors’ production/delivery progress against agreed timeline, alert users and liaise with vendors for mitigation should delivery delay become unavoidable.

  • Work in collaboration with SC Commercial Lead for vendor management;

  • Provide PR/PO related guidance for local business stakeholders;

  • Close collaboration with requestors, CPiB (CP in the Business), AP (Accounts Payable), FOD (Finance Operations Data), vendors and own team members;

  • Ensure compliance according to Shell standards/processes prior or during execution of the job;

  • Ensure the correct and most efficient Right Buying Channel (ERP, GCC, FI) is used to execute transactional requirements;

  • Take part in process improvements in assigned area.


  • Perform assigned RtP Operations role (PO, Expediting) in the assigned area (Shell Integrated Gas and Projects Australia) and provide support for issues management with an average maximum of 200 PO Line items worth of about AUD 2.5M per month.

  • Deliver 80% of all PR/ PO within 1-7 days

Special Challenges

  • Management of Technical Queries relating to purchases outstanding with Technical Maintenance Leads of about 20 TQs/week;

  • Support single ERP system (BG SAP) and use other tools and applications like Maximo, Spotfire, etc.

  • Engage with business stakeholders.

  • Work closely with the Lead on additional projects/activities.

  • Part of the virtual team. No direct reports.

  • Stakeholders may be in various businesses and geographic locations

  • Collaboration with Global Category Managers, CPiB and own team members

  • Opportunity to make an impact on a bottom-line savings

  • Engage with Requisitioners on new Business Needs

  • Conducting sourcing for noncontract POs and placing Purchase Orders with value up to 1 million USD with necessary approvals

  • E2E PO Management activities - acknowledgement, expediting, closing POs


  • 2-4 years of relevant work experience, preferably in Supply Chain especially in Procurement area;

  • Experience in using SAP (MM module), Ariba and MS Office (Word, Excel, PowerPoint);

  • Demonstrate understanding of the RtP policies, processes, systems;

  • Good stakeholder’s management skills;

  • Team player with ability to build long term relationships;

  • Demonstrates Enterprise First and Learner Mindset values and behaviors, with high level of situational adaptability;

  • Organized and able to manage competing priorities;

  • Able to challenge current solutions and identify continuous improvement opportunities;

  • Analytical skills and ability to work independently;

  • Able to learn and develop skills and competencies;

  • Good communications and inter-personal skills;

  • Fluent English (written & oral).

Additional Information


  • Uncompromising on HSSE, ethics & compliance is a ‘must have’ in all CP

  • Understand the business context, dimensions, roles and responsibilities.

  • Identify and map key external and internal stakeholders.

  • Self- motivated, with enthusiasm and energy, presents “CAN DO” approach;

  • Resilience to overcome barriers

  • Understand importance of data quality (completeness, accuracy), integrity, compliance to minimum required process steps.

  • Able to retrieve and process basic data from CP Systems to support own, CP’s and business’ performance.

  • Describe high level Requisition-to-Pay (RtP) policies, processes, systems.

  • Understand Channel Management principles;

  • Describe operational KPI’s and their impact on performance.

Special Challenges

  • Ability to work across organizational boundaries and interface with varying levels of management

  • Working in a global, virtual team being flexible with hours and travel

  • Adapt rapidly to changing circumstances/priorities

  • Ability to deliver high quality results with minimal supervision

  • Work Hours & Holidays – The daily routine will follow as per Australian asset/project working hours and holidays.

  • Flexibility & Continuous Improvement – We might have to start with a non-standard process at onboarding and gradually optimize it through continuous improvement.

  • Compliance – Vendor Qualification, Red Threads mitigation, HSSE management should be as per established CMCP processes.

Please note: We occasionally amend or withdraw Shell jobs and reserve the right to do so at any time, including prior to the advertised closing date. Before applying, you are advised to read our data protection policy. This policy describes the processing that may be associated with your personal data and informs you that your personal data may be transferred to Royal Dutch/Shell Group companies around the world. The Shell Group and its approved recruitment consultants will never ask you for a fee to process or consider your application for a career with Shell. Anyone who demands such a fee is not an authorised Shell representative and you are strongly advised to refuse any such demand. Shell is an Equal Opportunity Employer.

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  • Contracting and Procurement, Makati City, Metro Manila, PhilippinesRemove