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Records Administrator


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Records Administrator

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Reference ID R100750 Updated 24/11/2022 Employment Type Full time Experience level Early Careers
Country Canada Work Location (City) University of Alberta

The Role

Information is the most valuable commodity of the digital economy. Safeguarding and managing Shell company information and records is part of maintaining business continuity and is vital to maintaining Shell’s license to operate and protecting Shell’s reputation. If you have a passion to support and be a gatekeeper of information, enjoy working with data, and are a stickler for accuracy and detail, this role could be your opportunity to grow your knowledge in this area and to be part of a great team within the Real Estate business!

As the Records Administrator, you will provide support to Shell Canada Business clients to ensure that the integrity of business physical records is maintained (file integrity, records management system, retention) and disposition takes place in accordance with Group Records Management (GRM) Standards and Guidelines. As a valued member of the Records and Information Management Services (RIMS) team; you will take responsibility for providing centralized and decentralized Records Management Services to Shell Canada Businesses. If this interests you and if you are open to opportunities, then we will love to hear from you!

Note – this position is based at the Shell Record Center in Calgary.


  • Physical Records Management, including but not limited to system maintenance, retention, and disposition
  • Ensure proper custody of Real Estate Records Management
  • Management of RIMS Mailbox
  • Assist Canadian Businesses and Functions with their offsite storage
  • Conduct extensive searches for Shell Businesses and Legal
  • Handle confidential records and topic-sensitive information associated with data privacy
  • Work with a diverse network and individuals across all levels of the organization/geography
  • Detail-oriented, flexible, curious, courageous, and self-driven while providing coverage on existing GRM compliance responsibilities
  • Ensure individuals work to protect the disposition of information and records and successfully deliver results against externally set targets (i.e. court-mandated deadlines)
  • Conduct extensive searches when unidentified records are discovered to determine ownership, proper classification, and appropriate storage facility
  • Problem-solve when conducting business or legal searches if records do not have a valid location due to invalid entries by end users

Skills & Requirements

What we need from you:

  • Minimum 2 years of Records Management experience
  • Expert ability to search IT applications
  • High School Diploma
  • Efficient in MS Office Package
  • Experience in TRIM, PRM, SharePoint, and other Records Management applications is an asset
  • Knowledge of Physical Records Management
  • Records Management practices including the areas of e-Discovery, Information Management, Electronic Records Management, Physical Records Management, Information Risk Management, Intellectual Property, and Data Privacy
  • Organizational/Filing/Data entry
  • Ability to lift and handle boxes of up to 30lbs
  • Must have legal authorization to work in Canada on a full-time basis for anyone other than the current employer

Please note: We occasionally amend or withdraw Shell jobs and reserve the right to do so at any time, including prior to the advertised closing date. Before applying, you are advised to read our data protection policy. This policy describes the processing that may be associated with your personal data and informs you that your personal data may be transferred to Shell/Shell Group companies around the world. The Shell Group and its approved recruitment consultants will never ask you for a fee to process or consider your application for a career with Shell. Anyone who demands such a fee is not an authorised Shell representative and you are strongly advised to refuse any such demand. Shell is an Equal Opportunity Employer.-À NOTER: de temps à autre, il arrive que nous modifions ou que nous retirions des emplois chez Shell et nous nous réservons le droit de le faire à tout moment, y compris avant la date limite indiquée. Avant de candidater, il vous est conseillé de bien lire notre politique en matière de protection des données. Celle-ci décrit comment vos données personnelles peuvent être traitées et vous informe que vos données personnelles peuvent être transférées à Shell/ aux sociétés du groupe Shell dans le monde entier. Ni le groupe Shell, ni aucune de ses sociétés de conseil en recrutement agréées ne sauraient vous demander de payer des droits pour examiner votre candidature à une carrière chez Shell. Quiconque vous demande un tel paiement n’est pas un représentant agréé de Shell et il vous est fortement conseillé de refuser d’effectuer un tel paiement. Shell respecte l’égalité d’accès à l’emploi

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  • Business Administration, University of Alberta, Alberta, CanadaRemove